Scanning Services

Outsourcing Digitization: The Smart Choice For Small Businesses

Here’s the business benefits for digitization outsourcing:

01

EXPERTS, GET EXPERT RESULTS

Digital records are easier to search and faster to find but that’s only true if they have been indexed and tagged accurately using metadata.

To ensure every scanned record has the correct metadata, you need a knowledgeable digitization specialist dedicated to meticulous detail.

02

AVOID A CAPITAL INVESTMENT

Not all scanners are built the same. If you want high-definition scans of your most valuable assets, there are very few options outside of spending a lot of money and time. Purchasing professional-grade scanning equipment and software is expensive. Imaging documents is also a time-consuming task that draws your resources away from their core work. Outsourcing makes digitization faster and more economical.

03

PREVENT THEFT, LOSS AND PRIVACY BREACH

Any time a team is digitizing in-house, with multiple people handling documents and moving between locations, there’s always the chance of documents being stolen, lost, or breached.

An outsourced solution mitigates sensitive document risks through a single, secure chain of custody.

04

ENSURE INFORMATION GOVERNANCE AND REGULATORY COMPLIANCE

It’s difficult for in-house teams to keep up with changing retention, content classification, and privacy laws. Outsourcing can add the specialized expertise you need to keep your governance policies and practices in bounds and avoid costly mistakes.

05

EVOLVE TO A DIGITAL WORKFLOW

Incorporating digitization into your organization means changing workflows and processes. An experienced vendor offers advice on where to start and how to automate for productivity gains. They may also help your team understand what your company’s digitization needs are, which will help in selecting a digital workflow solution down the line.

06

RIGHT-SIZE YOUR PROJECT

Digitization isn’t an all-or-nothing endeavor. There are different levels for different digitization projects.

Choose a vendor that can scale the scope of digitization to your small business needs and unique workflows.

WHAT HAPPENS WHEN SMBS TRY TO DIGITIZE IN-HOUSE

SOLVE: DIGITAL SOLUTIONS

Document Imaging/Scanning

Digitize your documents with flexible solutions built around your small business needs.

Day Forward Scanning

Scan, index and convert your paper documents when they are produced or received in the normal course of business.

Backfile Scanning

Quickly convert legacy paper records to digital files in priority order.

Image on Demand

Scan only the records you need when you need them to reduce costs significantly.

EVOLVE: INFORMATION GOVERNANCE (IG)

Workflow Automation

Capitalize on digitization by making processes more effective and efficient. Increase accuracy and reduce administrative burden by automating back-office workflows including human resources, contracts management, and accounts payable/receivable.

Advisory Services

Get access to the most experienced information governance consultancy in the industry to help you optimize retention, privacy, compliance, content classification and risk management practices e-Docs can even place our scan operators on-site in your offices for close collaboration on short- or long-term projects.

Policy Center Solution

Manage your compliance responsibilities with a legally defensible and always current retention schedules. Through an intuitive web-based dashboard, you can easily demonstrate compliance with current regulations, make edits to record classes and share policies to keep employees updated on the latest legal boundaries.

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Let's Talk!

Let us tailor a service package that meets your needs. Tell us a little about your business, and we will get back to you with some suggestions.

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